AI can see whatever your staff can see. We clean up access first, then roll it out to the people who will use it.
$1,250
up to 15 users · $2,500 for 16–50 users
$95 / user
one-time, minimum $950
$5 / user / month
optional, ongoing
Microsoft 365 Copilot Business lists at about CA$28.50/user/month on an annual commitment and can be bought through us. Gemini comes through your own Google Workspace plan.
Roughly a week from kickoff to the review call. You get a written report and 45 minutes to go through it, and the fee is credited toward the rollout if you book within 60 days.
Which Copilot or Gemini licence your tenant can actually use, and whether the one you were quoted is the one you need.
What is shared with "everyone in the organisation" across SharePoint, OneDrive or Drive — usually the finding that surprises people most.
Whether anything marks confidential material as confidential, and whether policies stop it leaving.
Who has admin rights, who has MFA, and which accounts belong to people who left.
Three to five specific things the people in your business would genuinely use it for — not a generic list.
Two to four weeks for a small office, then check-ins at 30, 60 and 90 days.
The readiness assessment, with findings ranked by risk.
Close the oversharing, tidy admin rights, apply labels where they matter.
A small group who will actually use it, for two to three weeks.
Two live sessions and a prompt library written for your roles.
Usage reports at 30, 60 and 90 days — including which licences to drop.
No productivity statistics here on purpose — the published ones come from vendors and from businesses nothing like yours. Whether it is worth the licence is something the 90-day usage report answers honestly.
In most small offices, at least one folder is shared far more widely than anyone remembers — an old HR folder, a payroll spreadsheet, a shared drive someone opened up to fix a problem in 2019.
None of that matters much while finding it requires knowing where to look. It matters a great deal once every employee has a search box that reads everything they are permitted to read and summarises it on request.
That is the whole argument for assessing before rolling out. It is not a compliance exercise; it is the difference between a useful tool and an incident.
Whichever one you already pay for. If your email and files are in Microsoft 365, Copilot is the shorter path; if you are on Google Workspace, Gemini is. Switching platforms to get the other one is almost never worth it for a small office, and we will say so.
Not strictly, but it makes the access clean-up far easier — sensitivity labels, Conditional Access and Intune all come with it. On lower tiers we can still fix oversharing, it just takes more manual work and fewer controls stay enforced afterwards.
It can see whatever the person using it can already see. That is the whole problem: most small offices have folders shared far wider than anyone remembers. The assessment maps that first, we fix the priority findings, and only then do we turn anything on.
The assessment takes about a week from kickoff to the review call. A rollout for a small office usually runs two to four weeks including the pilot and training, then check-ins at 30, 60 and 90 days.
That is the normal outcome when licences get handed out with no plan, and it is why adoption check-ins are part of the rollout rather than an upsell. If usage reports show seats sitting idle at 90 days, we tell you to drop those licences. Paying for shelfware helps nobody.
Find out what Copilot or Gemini would be able to see in your business before you switch it on.